![]() The signer signs the document and electronically transmits it to the notary by e-mail or fax during the video conference. The notary identifies the signer using the methods allowed for traditional in person notarization used in that state. With RIN, the notary and signer appear before each other using a live, real-time video conference solution such as WebEx, GoToMeeting or Microsoft Teams. ![]() Once that's done and the signer signs the document, the notary's signature must have a digital certificate issued by a third-party using public key infrastructure, or PKI, which verifies the identity of the notary who electronically signed the document and renders the document “tamper-evident.” Remote Ink Notarization (RIN) The exact procedures vary by state, but generally to complete ID proofing with KBA, a third party generates 4-5 questions based on the signer's credit reports and other personal data, which the signer must answer correctly in two minutes. Additionally, some states also require ID proofing using knowledge-based authentication, or KBA. Before signing, the notary uses a third-party automated process, known as credential analysis, to verify certain security elements of the signer's ID. The entire process must be live and continuous with direct audio and video communication, all of which must be recorded and then stored for 5-10 years, depending on the state where the notary is commissioned. With remote online notarization, or RON, and also known as web cam or virtual notarization, the signer appears before the notary using two-way audio-visual technology over the internet using a platform like Zoom, Adobe Connect, or GoToMeeting. There are two methods for getting documents notarized without meeting in person: Remote Online Notarization (RON) or Remote Ink Notarization (RIN). The only difference is that the documents and the signatures are all electronic rather than wet signature and paper. With electronic, or e-notarization, the signer and the notary must still be physically located in the same room at the same time, and the notary still does an in-person inspection of the signer's ID. Note that some traditional in-person notarizations are done electronically. Because notarial services are considered essential in most jurisdictions, traditional in-person notarization is available just as it was before COVID. The signer leaves with the original notarized document. ![]() Then, the signer and the notary sign the paper document with a pen, also known as a “wet signature,” and the notary affixes a raised seal. The ID verification is made by the notary who examines the government-issued photo ID presented by the signer. Usually, this happens at a bank or other commercial provider of notary services. Traditional notarization is done with the signer and the notary standing in the same physical space in front of each other.
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